Guidelines for submission of bills at the Treasuries or Pay and Accounts Offices
The Government of West Bengal, Finance Department issued 975-F(Y) dated 16/02/2018 for Guidelines for submission of bills at the Treasuries or Pay and Accounts Offices. This order comes under the Audit category and is published on the official Finance Department portal.
Government of West Bengal
Finance (Audit) Department
NABANNA, Howrah -711102
No.: 975-F(Y) Dated 16/02/2018
MEMORANDUM
It has been experienced that during the fag end of the Financial Year i.e. February and March of every financial year, large numbers of bills are presented before the Treasuries / Pay & Accounts Offices leading to huge accumulation of bills in those Offices. Such a situation may be avoided if submission of bills is made in the systematic and phased manner. Finance Department issues guidelines every year in this respect and like previous occasions all the DDOs are requested to adhere to the following schedules for submission of bills for the financial year 2017-2018.
TABLE A
| Sl. No. | Description | Date by which bills / Advices are to be submitted to Treasury/PAO |
|---|---|---|
| A | Sanction upto: 28.02.2018 15.03.2018 23.03.2018 onwards | 09.03.2018 19.03.2018 27.03.2018 |
| B | Bill on account of arrear salaries, T.A. incl. LTC/TC, Other allowances & Other Personal claims etc. For Journeys completed before – (i) 28.02.2018 (ii) 16.03.2018 No further claim will be entertained at Treasury thereafter | (i) 12.03.2018 (ii) 22.03.2018 |
| C | Salary bills for all categories of employees for the Month of March, 2018 | 15.03.2018 |
| D | Bills of Office Expenses and other charges of recurring nature | 23.03.2018 |
| E | Works & Forest Division bills from the Deposit Accounts maintained at the Treasury/PAO in TR-70B & 70C | 20.03.2018 |
| F | Works & Forest Division Bills against Sanction/Allotment issued upto– 28.02.2018 15.03.2018 20.03.2018 After 20.03.2018 | 09.03.2018 19.03.2018 23.03.2018 28.03.2018 |
| G | E-Advices of the Deposit Account relating to Salary and other expenses | 23.03.2018 |
- All Sub-Allotting Officers shall distribute the fund to the DDOs for drawal and disbursement well ahead without holding them unnecessarily in hand.
- The Treasuries as and when necessary, may immediately be strengthened temporarily by deputation of Staff from other sections of the District or Sub-Divisional Offices till the end of Financial Year. District Magistrate and Sub-Divisional Officers shall look into the matter well ahead.
- No new bills shall be received by the Treasury / Pay & Accounts Offices after 4 PM on 29.03.2018.
- Bills returned/objected before 15.03.2018 shall be submitted by 16.03.2018 and bills returned/objected during the period 16.03.2018 to 22.03.2018 must be submitted by 23.03.2018. Bills returned between 23.03.2018 to 27.03.2018 must be resubmitted by very next day. Bills returned on 28.03.2018 and 29.03.2018 must be re-submitted by 4 PM on the same day of objection.
- No bill shall be passed under any head of account for which no allotment has been received during the entire current financial year.
- No advance shall be drawn without specific concurrence of the Finance Department, (Group T). U.O No. of the Finance Department shall invariably be quoted in all orders sanctioning advance.
- No amount shall be transferred to the PL/LF deposit account unless specific authorization is given in the Government order except where there are standing orders authorizing such transfer with the concurrence of Finance department. No concurrence of Finance Department will be required for making payments of Grants to grantee institutions and for making payments to implementing agencies under Rule 47D of WBFR and as per FD Memo No. 3626-F(Y) dated 10.07.2014.
- Treasury / Pay & Accounts Offices shall dispose of all the bills received prior to 28.02.2018 by 07.03.2018 and 16.03.2018 by 19.03.2018 by way of generation of Payment mandate/delivery of cheques. Bills received during 19.03.2018 to 27.03.2018 shall be cleared by Treasury/Pay & Accounts Offices on day to day basis with an aim to start with nil pending bills on 28.03.2018 & 29.03.2018.
- Treasury Officer/Pay & Accounts Officer/Additional Treasury Officer/Additional Pay & Accounts Officer shall arrange for the generation of Payment mandate/delivery of cheques/Nil Bill Statements/PL Transfer Statements, if any, as soon as bills are passed and ensure that no mandate/cheque/Nil Bill/PL transfer statements are pending for delivery through system on 29.03.2018.
- The Treasury Officer/Pay & Accounts Officer shall confirm from the Computer record as well as by physical verification that all the bills have been disposed of properly. TO/ATO/PAO/APAO shall ensure from computer system at regular interval that no payment mandate and cheque/Nil Bill Statement/PL transfer statements are pending for delivery. In no case any request for back end delivery of cheque/Nil Bill / PL Transfer statements should be entertained.
- Salary for the month of March, 2018 in respect of State Government employees, Employees of Non-Government aided educational institutions, Libraries, Employees of Panchayat Bodies; Employees paid out of deposit accounts/Grant-in-aid etc. shall be paid on 02.04.2018. Monthly Wages, Honorarium, Remuneration, Stipend shall also be paid on 02.04.2018. Treasury/Pay & Accounts Offices shall generate mandate on RBI for credit into the Bank Account on 2nd April, 2018 and deliver all the cheques through system mandatorily within 29.03.2018 with specific instruction for non-encashment before 02.04.2018.
- District Magistrate and Sub-divisional Officer in the outlying sub-division shall issue necessary instructions on the above lines to the DDOs so that the work in the treasuries can be completed smoothly at the close of the financial year.
- In respect of three newly constituted treasuries i.e. Mirik, Jhalda, Manbazar, all the DDOs proposed to be attached with those treasuries shall submit the paybills for the month of March, 2018 with new DDO Code to be issued by DTA, WB at the new Treasury, i.e. Mirik, Jhalda, Manbazar within 1st week of April, 2018. All other bills for this financial year, except salary bills for March, 2018, shall be submitted at the present Treasury by those DDOs following the time schedule given in Table A above.
(H.K. Dwivedi, IAS)
Additional Chief Secretary
Government of West Bengal
Finance Department
Vide Memo No.: 975-F(Y) Dated 16/02/2018
Copy forwarded for information and necessary action to:
- Additional Chief Secretary / Principal Secretary / Secretary, Department. He is requested to circulate this Memo. to all parastatals under the administrative control of his department.
- Special Secretary/Additional Secretary/Commissioner/Joint Secretary/Deputy Secretary, Finance Department.
- Financial Advisor, Department.
- Commissioner, Division.
- Director.
- Director of Treasuries & Accounts, West Bengal, Mitra Building, 8, Lyons Range, 3rd Floor, Kolkata – 700001.
- District Magistrate / District Judge / Superintendent of Police.
- Sub-Divisional Officer.
- Block Development Officer.
- Pay & Accounts Officer, Kolkata Pay & Accounts Office-1, 81/2/2, Phears Lane, Kolkata – 700012.
- Pay & Accounts Officer, Kolkata Pay & Accounts Office-II, P-1, Hyde Lane, Kolkata – 700073.
- Pay & Accounts Officer, Kolkata Pay & Accounts Office-III, Subhanna, SGO Complex, 5th & 6th Floor, Plot No.9 Block DF, Sector I, Bidhannagar, Kolkata – 700064.
- Treasury Officer.
- Group Branch, Finance Department.
- Sri Sumit Mitra, Network Administrator, Finance (Budget) Department. He is requested to upload copy of this order in the website of Finance Department.
Assistant Secretary to the
Government of West Bengal
Vide Memo No.: 975-F(Y) Dated 16/02/2018
How to Access the Original Order:
The original PDF of Memo No. 975-F(Y) is available on the West Bengal Finance Department’s official website. You can download it directly from the link below:
FAQs for 975-F(Y):
Q: What is Memo No. 975-F(Y)?
A: It is a Finance Department notification issued on 16/02/2018 related to the matter of Guidelines for submission of bills at the Treasuries or Pay and Accounts Offices, Department of West Bengal.
Q: Which department issued this order?
A: The Finance Department, Government of West Bengal, under the Audit category.
Q: What is described on the order?
A: Guidelines for submission of bills at the Treasuries or Pay and Accounts Offices.
Q: Where can I find the original document?
A: The original PDF is available at the official Finance Department website: finance.wb.gov.in